Work Location(s): Shanghai, Shanghai, CN
Billing Assistance · Understand GV Business Process, Oracle billing process and Client specific requirements for billing· Backup to Billing administrator when needed to ensure accurate billing amount and currency ; Client contact, PO, billing entities/addresses, billing mechanism are updated on a timely basis· Send both soft copies and hard copy of invoices to client contact on a timely basis· Loading invoices onto Intel / Microsoft website· Coordinate with Account manager and China finance team on China billing migration· Respond to client queries and coordinate with Account managers to resolve client dispute at first place· Collate all supporting documentation for credit adjustments.· Collate all supporting documentation for ad hoc/implementation billing· Collate all supporting documentation for travel claims to client· Billing and revenue rate reconciliation with required clients on a quarterly basis Accounts Receivable Management· Collect outstanding debts in accordance with the Debtor Policy – this includes:- Calling clients for follow up of outstanding funds- Follow up and timely resolution of client issues for short payments, overpayments and disputes- Liaising with Account Managers for clients disputing outstanding charges- Ensure all debtor issues are escalated accordingly· Weekly/Monthly AR aging and collection status update · Liaise with Operations staff on collection issues and escalate to manger, FC when needed Accounts Receivable Maintenance· Ensure daily cheque receipts and direct deposits are coded and updated into the Sun Accounting system and debtors ledger on a timely basis· Maintain all allocations in the Sun Accounting System and debtors ledger.· Preparations of debtor’s journals for FX, bank fees, WHT and other related items.· Maintain regular reconciliation of key accounts as required.
§ Technical Finance & Accounting skills- Sound knowledge of accounting principles and concepts- Ability to understand the financial impact of business transactions§ Ability to work independently and under pressure to meet with timelines.§ Time management to deal with and prioritize critical debtor issues.§ Client focused.§ High level accuracy and attention to detail. § Co ordination- Ability to plan work tasks to achieve the reporting timetable- Ability to be flexible and address competing priorities § Communication- Clear communication, both verbally & written in English § I.T. Competence- Ability to proficiently use Sun Systems, Oracle, MS Excel§ A proven track record of successfully performing the Billing and Accounts Receivable functions in a computerized accounting environment within a commercially focused organization.
Mix of financial and management accounting